General guidelines

This policy (in the following “Privacy Policy") applies to the processing of personal data carried out by Associated Danish Ports A/S and related group companies (in the following jointly referred to as “ADP”).  ADP respects your privacy. Whether you have a business relationship with ADP or visit our web-site, it is our wish that you feel clear about our guidelines for handling personal data and the security measures we take to protect your personal data. 

If you submit your personal data to ADP, or we gather personal data about you from other sources, ADP will treat these data in accordance with the data protection rules and our Privacy Policy. 

Our Privacy Policy describes how ADP collects and processes personal data about you, when you 

• move about the port area – including in the yachting marina and in Taulov DryPort 
• are a customer of ADP
• use our website receive our newsletter and/or communicate with us via e-mail or in any other manner in writing. 

The personal data policy applies to personal data which you share with us, or which we gather via our website or other sources.

ADP is the data controller in charge of your personal data. 

We use cookies on our website in order to optimise your use of our website, amongst other things. You can read about our cookie policy here.

 

Which personal data are collected and for what purpose

When you move about ADP’s area

Personal data about persons who move about our secured areas are collected, processed and stored as part of ADP’s access control and video surveillance. This applies both to persons with permanent access to the area and to persons with occasional access.

Access cards are issued to persons with permanent access to the port or to Taulov DryPort. The following personal data are processed in connection with the issue of access cards: Name, photo, company name, telephone number, e-mail address, registration number, access rights and date of issue. When using the access card the user’s movements will be logged on a current basis.

ADP is able to log the use of individual access cards.

It is necessary to have access control for persons entering certain ADP areas in order to ensure that only persons with legitimate business in these areas are allowed in.

In connection with ADP’s video surveillance, movements and conduct of people in the area will be video recorded, which includes automatically registration of license plates for vehicles entering the secured areas. .

Video surveillance and access cards are necessary to comply with the ISPS Code on the security of ships and ports. 

Certain ADP areas not subject to the ISPS Code are video monitored in order to prevent crime and unjustified conduct in the area.

The basis for processing these data is found in article 6(1), para c, d or f of the General Data Protection Regulation.

 

When you are a client of ADP 

When you order a service or receive a quotation from us, we collect data about your name, your position, the company/authority/organisation you represent, your contact information, method of payment and information to be used for closing and/or fulfilling an agreement. The purpose of such processing is to fulfil the agreement we have entered into with you or with the company you represent.

The basis for processing such data as described above can be found in article 6(1), para b or f of the General Data Protection Regulation.

 

When you visit our website

When you visit ADP’s website, and you have accepted cookies, we automatically collect personal data about you and your use of the website. For instance, we collect information about your IP address, the type of browser you use, which pages you visit, which links you activate, and generally how you move around the website and how you use it. The purpose is to optimise the user experience and the functions of the website, and to be able to record the length of time visitors stay on the website, and to be able to show you relevant information.

You can find the basis for the processing described above in article 6(1), litra f of the General Data Protection Regulation.

 

When you communicate with us in general

Besides, when you communicate with us, we collect data about your name, your contact infor-mation, the company/authority/organisation you represent and the reason for our communication. The purpose of processing these data is to be able to communicate with you and to provide services to you.

The authority to undertake such processing can be found in article 6(1), litra b or f of the General Data Protection Regulation.

 

When you sign up for our newsletter

We collect data about your name and contact information, the company/authority/organisation you represent, your sector, your consent and your interests and preferences, provided you choose to provide this information. Our aim is to be able to send you relevant newsletters besides being able to pursue our legitimate interest in sending you marketing materials.

The authority to process data as described above can be found in article 6(1), para a and f of the General Data Protection Regulation.

 

Recipients of personal data

We share your personal data with third parties only when we are obliged by legislation to do so or in order to provide the services we offer through the port’s website.

Your data can be entrusted to external cooperation partners who will process the data on our behalf. These companies are ADP’s data processors and treat personal data according to our instructions. The data processors may not use the data for any other purpose than to fulfil their agreement with ADP, and are subject to provisions of confidentiality in this respect. We have concluded written data processing agreements with all data processors who handle personal data on behalf of ADP.

Two of these data processors, Google Analytics represented by Google LLC and Leadfeeder, are established in the US and in the EU. These data processors handle personal data on behalf of ADP in connection with our users’ behaviour on our website. The required guarantee for transfer of data to the US has been secured as specified in chapter V of the General Data Protection Regulation and complies with the guidelines of the Danish Data Protection Agency in force from time to time.

 

When do we delete your personal data

When you go about the area of the port

ADP processes data showing the conduct and movements in the areas in the port monitored by video cameras. Recordings will be stored for up to 30 days and then deleted, unless objective reasons provide factual grounds for storing them for a longer period. Recordings will be scrutinised in the event of accidents if unlawful or criminal acts have taken place or are suspected to have taken place. In certain port areas monitoring by video is mandatory.

Use of access cards will be logged and stored for up to twelve months, unless factual reasons call for a longer period of storage. Logs will be examined in the event of accidents or if unlawful or criminal acts have been committed or are suspected.

Access cards that have not been used for twelve months as well as access cards that are re-turned will be deactivated, and any affiliated personal data will be deleted.

 

When you are a customer of ADP

Deletion of personal data that are processed as part of a customer or cooperation relationship will take place no later than during the current year plus five years after the customer or cooperation relationship ended and any accounts settled, unless it serves a legitimate purpose.

 

When you visit our website

Personal data collected about your use of our website will be deleted when you have not visited the website for more than twelve months, at the latest.

 

When you sign up for our newsletter

Personal data collected when you sign up for our newsletter will be deleted when your consent to receipt of the newsletter is withdrawn. However, data may be stored for a longer period of time if we have a legitimate purpose for doing so.

 

When you communicate with us

Personal data collected in connection with our communication with you will be deleted when it no longer serves a purpose to store them.

 

Your rights

ADP is obliged to inform you of your rights when we process your personal data. 

 

Right of insight

You are entitled to request information on ADP’s processing of your personal data. You are also entitled to receive a copy of the personal data we process about you. 

 

Right of rectification

You are entitled to have incorrect personal data about yourself rectified. If you become aware that there are errors in the data we have recorded about you, you are invited to contact us so that the data can be updated.

 

Right of deletion

In certain cases you will be entitled to have all or certain personal data deleted. To the extent continued processing of your data is necessary, e.g. to enable us to comply with our legal obligations, or in order for a legal claim to be determined, claimed or defended, we will not be obliged to delete your personal data.

 

The right to withdraw your consent

You will at any time be entitled to withdraw the consent you have given us to enable us to undertake a given processing operation of personal data, including when you sign up for our newsletter.

 

The right to file a complaint

You may at any time file a complaint with the Danish Data Protection Agency, Carl Jacobsens Vej 35, DK-2500 Copenhagen against the manner in which we process your personal data. You can find instructions on how to file a complaint on the website of the Danish Data Protection Agency, www.datatilsynet.dk

 

Contact information

If you have any questions or comments to our Privacy Policy, or if you wish to exercise your rights, you may contact ADP by sending an e-mail to post@adp-as.dk or by phoning tel. no. +45 7921 5000.

 

Amendments to our Privacy Policy

Our Privacy Policy was updated in January 2022. If we alter the manner in which we process personal data, the Privacy Policy will be revised and be accessible on our website.